Allowable Account Code List
I. General purchasing
Below is the latest list of all allowable account codes (arranged alphabetically by description). Any purchase less than $5,000 belonging to one of these account codes is allowable. This list is periodically updated on the Controller's Office website under the Payables section.
| Supplies and Office Expenses | Account Code |
|---|---|
| ADA supplies and expenses | 70161 |
| Awards / Supplies for | 70308 |
| Courier and Delivery Services | 70395 |
| Event Supplies: External | 70896 |
| Freight and Shipping Expenses | 70390 |
| Freight/Merchandise for Resale | 78290 |
| Mailroom and Postage Expense | 70400 |
| Medical Supplies | 72206 |
| Other Off Morale Items Not for Resale | 71040 |
| Supplies Chemicals | 72170 |
| Supplies Office | 72190 |
| Supplies: Shop Supplies and Parts | 72200 |
| Uniform Expenses | 72810 |
| Printing, Advertising & Marketing | |
| Advertising Employment | 70160 |
| Advertising Expenses | 70120 |
| Advertising Other | 70150 |
| Advertising Public Relations | 70130 |
| Marketing | 72336 |
| Printing and Photocopying | 71730 |
| Promotional Items | 71750 |
| Publication Costs | 71740 |
| Sign and Banners | 70155 |
| Equipment & Maintenance | |
| Copier under $5000 | 70942 |
| Maint Contracts - Non-Computer Equipment | 70930 |
| Non_Computer Equipment Under $5000 | 70940 |
| Scheduled Maint/Repairs Outside Ven | 71488 |
| Scheduled Preven Maint Outside Vend | 71480 |
| Unscheduled Main/Repair Outside Ven | 71510 |
| Unscheduled Main/Repairs F & E | 71500 |
| Academic/Research | |
| College Masters Expenses | 70875 |
| Faculty Subscriptions & Related Svc | 71727 |
| Food Purchase for Resale H&D Only | 78220 |
| Human Informants/Subj Used for Research | 72000 |
| Laboratory Equipment $5,000 or more | 75240 |
| Laboratory Testing/Analysis/Usage | 73060 |
| Music Purchase and Rentals | 72188 |
| Piano Maintenance Repairs and Moves | 71513 |
| Research Animal Care | 72030 |
| Research Purchase of Animals | 72020 |
| Student Organization Events | 70877 |
| Student Textbook | 71723 |
| Supplies Educational | 72165 |
| Supplies Laboratory | 72180 |
| Supplies Research/Project | 72185 |
| Technology & Telecommunications | |
| A/V Equipment under $5000 | 70944 |
| Cable T.V. Service | 70444 |
| Comp Peripheral/rel itms undr $5000 | 70493 |
| Computer Equip Maintenance | 70470 |
| Computer Equip Maintenance Other | 70480 |
| Computer Online Services | 71722 |
| Computer Related Equip Under $5000 | 70490 |
| Computer Usage | 70630 |
| Computer Usage Costs | 70650 |
| Desktop Comp Ind Use under $5000 | 70491 |
| Laptop Comp Ind Use under $5000 | 70492 |
| Mobile/Cellular Phone | 70425 |
| Network Access Charges | 70450 |
| Printer under $5000 | 70941 |
| Purchase Long Distance Service | 78360 |
| Software Applications Under $5000 | 70510 |
| Software Maint Expensed (<1year) | 70511 |
| Software Oprtg Systems Under $5000 | 70520 |
| Telecommunication Line Charges | 70420 |
| Telephone Charges: Long Distance | 70430 |
| Telephone Wireless Services | 70425 |
| Website Devel & Maint | 70526 |
| Other | |
| Dues & Memberships Other | 70730 |
| Events/Fundraising or Public Affairs | 70900 |
| Film, Photography Other Incl Video | 71000 |
| Films and Photography | 70980 |
| Fire Alarm Testing and Service | 73030 |
| Fire Extinguisher Testing & Service | 73020 |
| Flowers and Gift Items | 70870 |
| Furniture Under $5000 | 70950 |
| Miscellaneous | 72830 |
| Periodicals, Subscriptions & Books | 71720 |
| Professional Services | 71970 |
| Purchase Merchandise for Resale | 78100 |
| Purchased Services for Resale | 78310 |
| Purchase Materials/Parts for Resale | 78330 |
| Registration Fee and Conferences | 72365 |
| Relocation Paid to Vendor | 71640 |
| Rental Expenses - External | 72840 |
| Training/Regis. Fees/Job Related | 72420 |
| Utilities Electrical | 72590 |
| Van Lines/Truck Rental | 71645 |
| Wellness Program | 70763 |
| Library | |
| Library Books for Permanent Collection | 75130 |
| Library Periodicals for Perm Collection | 75140 |
| Library Books Binding | 75150 |
| Athletics | |
| Athletics - Per Diem $10.00 | 71031 |
| Athletics - Per Diem $12.00 | 71031 |
| Athletics - Per Diem $15.00 | 71031 |
| Athletics - Per Diem $16.00 | 71031 |
| Athletics - Per Diem $38.00 | 71031 |
| Printing costs - Athletics | 71735 |
| Supplies Athletic Training Room | 72195 |
| Supplies Sports/Athletics | 72205 |
| Entertainment & Alcohol | |
| Alcoholic Beverages | 70880 |
| Entertainment - Faculty/Staff Recruiting | 70863 |
| Entertainment Expenses (10 + attendees) | 70860 |
| Entertainment Expenses (2-9 attendees) | 70860 |
| Entertainment including Alcohol | 70885 |
| Entertainment Student Recruiting (10 + attendees) | 70861 |
| Entertainment Student Recruiting (2-9 attendees) | 70861 |
| Flowers for Rice Dev/Alumni Events | 70871 |
| Gifts for Rice Dev/Alumni Events | 70872 |
| Office Refreshments | 71050 |
| Tickets to External Events | 70910 |
| Meals | |
| Business Meetings - Meals (10+ attendees) | 70310 |
| Business Meetings - Meals (2-9 attendees) | 70310 |
| Group/Variable Per Diem | 72364 |
| Per Diem $20.00 | 72364 |
| Per Diem $30.00 | 72364 |
| Per Diem $40.00 | 72364 |
| Per Diem $50.00 | 72364 |
| Per Diem $60.00 | 72364 |
| Travel Individual Meal | 72343 |
| Travel | |
| Airfare | 72341 |
| Hotel - Per Diem | 72344 |
| Hotel / Accommodations | 72344 |
| Hotel Events | 72344 |
| Laundry | 72820 |
| Travel - Faculty/Staff Prospects | 72380 |
| Travel - Hotel Phone & Internet | 72392 |
| Travel - Other | 72392 |
| Travel - Student Prospects | 72390 |
| Travel - Unallowable Costs | 72349 |
| Travel Speakers and Guests | 72410 |
| Trvl - Coach class excptn: Non-medi | 72352 |
| Transportation | |
| Auto - Other | 70250 |
| Auto Expenses - Non-Travel | 70190 |
| Auto Gasoline - Rice Vehicles Only | 70250 |
| Auto Mileage | 70220 |
| Auto Repairs/Maintenance | 70240 |
| Bus Charters/Transfers | 72363 |
| Car Rental | 72347 |
| Local Transportation - Domestic | 72346 |
| Other Ground Transportation | 72342 |
| Parking | 72345 |
| Tips & Gratuities | 70310 |
| Fees | |
| Agency Booking Fees | 72353 |
| Airline Fees | 72354 |
| Bank Fees | 71011 |
| Permits & Licenses | 70740 |
| SEVIS Visa Fees | 70741 |
| Cash Advances/Cash Due Rice | |
| Cash Due to Rice | 72369 |
| Travel - Third Party Reimbursement | 72362 |