CONTROLLER'S OFFICE

Payables

Allowable Account Code List


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I. General purchasing
Below is the latest list of all allowable account codes (arranged alphabetically by description). Any purchase less than $5,000 belonging to one of these account codes is allowable. This list is periodically updated on the Controller's Office website under the Payables section.

Supplies and Office Expenses Account Code
ADA supplies and expenses 70161
Awards / Supplies for 70308
Courier and Delivery Services 70395
Event Supplies: External 70896
Freight and Shipping Expenses 70390
Freight/Merchandise for Resale 78290
Mailroom and Postage Expense 70400
Medical Supplies 72206
Other Off Morale Items Not for Resale 71040
Supplies Chemicals 72170
Supplies Office 72190
Supplies: Shop Supplies and Parts 72200
Uniform Expenses 72810
Printing, Advertising & Marketing
Advertising Employment 70160
Advertising Expenses 70120
Advertising Other 70150
Advertising Public Relations 70130
Marketing 72336
Printing and Photocopying 71730
Promotional Items 71750
Publication Costs 71740
Sign and Banners 70155
Equipment & Maintenance
Copier under $5000 70942
Maint Contracts - Non-Computer Equipment 70930
Non_Computer Equipment Under $5000 70940
Scheduled Maint/Repairs Outside Ven 71488
Scheduled Preven Maint Outside Vend 71480
Unscheduled Main/Repair Outside Ven 71510
Unscheduled Main/Repairs F & E 71500
Academic/Research
College Masters Expenses 70875
Faculty Subscriptions & Related Svc 71727
Food Purchase for Resale H&D Only 78220
Human Informants/Subj Used for Research 72000
Laboratory Equipment $5,000 or more 75240
Laboratory Testing/Analysis/Usage 73060
Music Purchase and Rentals 72188
Piano Maintenance Repairs and Moves 71513
Research Animal Care 72030
Research Purchase of Animals 72020
Student Organization Events 70877
Student Textbook 71723
Supplies Educational 72165
Supplies Laboratory 72180
Supplies Research/Project 72185
Technology & Telecommunications
A/V Equipment under $5000 70944
Cable T.V. Service 70444
Comp Peripheral/rel itms undr $5000 70493
Computer Equip Maintenance 70470
Computer Equip Maintenance Other 70480
Computer Online Services 71722
Computer Related Equip Under $5000 70490
Computer Usage 70630
Computer Usage Costs 70650
Desktop Comp Ind Use under $5000 70491
Laptop Comp Ind Use under $5000 70492
Mobile/Cellular Phone 70425
Network Access Charges 70450
Printer under $5000 70941
Purchase Long Distance Service 78360
Software Applications Under $5000 70510
Software Maint Expensed (<1year) 70511
Software Oprtg Systems Under $5000 70520
Telecommunication Line Charges 70420
Telephone Charges: Long Distance 70430
Telephone Wireless Services 70425
Website Devel & Maint 70526
Other
Dues & Memberships Other 70730
Events/Fundraising or Public Affairs 70900
Film, Photography Other Incl Video 71000
Films and Photography 70980
Fire Alarm Testing and Service 73030
Fire Extinguisher Testing & Service 73020
Flowers and Gift Items 70870
Furniture Under $5000 70950
Miscellaneous 72830
Periodicals, Subscriptions & Books 71720
Professional Services 71970
Purchase Merchandise for Resale 78100
Purchased Services for Resale 78310
Purchase Materials/Parts for Resale 78330
Registration Fee and Conferences 72365
Relocation Paid to Vendor 71640
Rental Expenses - External 72840
Training/Regis. Fees/Job Related 72420
Utilities Electrical 72590
Van Lines/Truck Rental 71645
Wellness Program 70763
Library
Library Books for Permanent Collection 75130
Library Periodicals for Perm Collection 75140
Library Books Binding 75150
Athletics
Athletics - Per Diem $10.00 71031
Athletics - Per Diem $12.00 71031
Athletics - Per Diem $15.00 71031
Athletics - Per Diem $16.00 71031
Athletics - Per Diem $38.00 71031
Printing costs - Athletics 71735
Supplies Athletic Training Room 72195
Supplies Sports/Athletics 72205
Entertainment & Alcohol
Alcoholic Beverages 70880
Entertainment - Faculty/Staff Recruiting 70863
Entertainment Expenses (10 + attendees) 70860
Entertainment Expenses (2-9 attendees) 70860
Entertainment including Alcohol 70885
Entertainment Student Recruiting (10 + attendees) 70861
Entertainment Student Recruiting (2-9 attendees) 70861
Flowers for Rice Dev/Alumni Events 70871
Gifts for Rice Dev/Alumni Events 70872
Office Refreshments 71050
Tickets to External Events 70910
Meals
Business Meetings - Meals (10+ attendees) 70310
Business Meetings - Meals (2-9 attendees) 70310
Group/Variable Per Diem 72364
Per Diem $20.00 72364
Per Diem $30.00 72364
Per Diem $40.00 72364
Per Diem $50.00 72364
Per Diem $60.00 72364
Travel Individual Meal 72343
Travel
Airfare 72341
Hotel - Per Diem 72344
Hotel / Accommodations 72344
Hotel Events 72344
Laundry 72820
Travel - Faculty/Staff Prospects 72380
Travel - Hotel Phone & Internet 72392
Travel - Other 72392
Travel - Student Prospects 72390
Travel - Unallowable Costs 72349
Travel Speakers and Guests 72410
Trvl - Coach class excptn: Non-medi 72352
Transportation
Auto - Other 70250
Auto Expenses - Non-Travel 70190
Auto Gasoline - Rice Vehicles Only 70250
Auto Mileage 70220
Auto Repairs/Maintenance 70240
Bus Charters/Transfers 72363
Car Rental 72347
Local Transportation - Domestic 72346
Other Ground Transportation 72342
Parking 72345
Tips & Gratuities 70310
Fees
Agency Booking Fees 72353
Airline Fees 72354
Bank Fees 71011
Permits & Licenses 70740
SEVIS Visa Fees 70741
Cash Advances/Cash Due Rice
Cash Due to Rice 72369
Travel - Third Party Reimbursement 72362

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.


In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827