Property Accounting

The purpose of the Property Control Registration (PCR) Form is to document the purchase of equipment and to collect important information related to the equipment’s identification and control. The form should be submitted to Property Accounting with the associated purchase order or uploaded and attached to a purchase order submitted via Rice Marketplace. It should include the following information (if available):

  • An accurate description of the equipment being purchased.
  • Preferred description (if other than default description).
  • If a component, the asset tag number of the primary asset or primary PO.
  • Total cost.
  • Responsible organization code and department name.
  • Custodian ID/name (PI should be listed as Custodian for equipment purchased using an R fund).
  • Equipment manager name (all funds).
  • Hazardous - yes / no (indicate one).
  • Taggable - yes / no (if no, indicate why).
  • Title-to (select how title vests).
  • Location (including building name and room number).
  • Purchase order number.
  • Manufacturer.
  • Make / year built.
  • Model number.
  • Serial number.
  • Date received / paid.
  • In service date.
  • Funding source (Fund, Org and Account being charged).
  • Name and location of who completed the PCR form.
  • Name and location of person receiving asset tag.

Once the initial invoice referencing that Purchase Order has been paid, a copy of the PCR, PO, and invoice is sent to the person who completed it with an Asset Tag bearing the Permanent Tag (PTag) number assigned to the asset. That tag should be handled as described in the "Tagging" Guidelines & Procedures section.

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827