Expenses

Welcome to Expenses

Contact Us:

For expense related questions: expenses@rice.edu

For PCard questions: pcards@rice.edu

Phone number: 713 - 348 - 6701

Explore below to see what's new from the Expenses team!

Pcard Program Updates:

We are pleased to announce important updates to the University's Purchasing Card (Pcard) Program that will take effect January 1, 2026. We hope these updates will streamline your purchasing experience. 

Pcard Limit Increase for General Purchasing 

The standard General Purchasing Single Purchase Limit for all University Pcards will be increased from $2,999 to $4,999.

The increase will be implemented automatically for most cardholders as follows:

Automatic Increase: All active Pcards currently set at the standard limit of $2,999 will be automatically updated to the new standard limit of $4,999. No action is required from these cardholders.

No Change for Custom Limits: Pcards that were previously set to a custom limit (e.g., lower than $2,999 for specialized role) will remain at the custom limit. If you believe you require the new $4,999 standard limit, please request a permanent limit increase through your department's approver. 

Note: Cycle/Travel and Entertainment Single Purchase Limits will remain unchanged. 

Removal of Transaction Count Limits

The Transaction Count Limits (number of swipes per day/cycle) on all University Pcards will be removed. 

Pcard Manual Revamp

The Pcard Manual has been updated to reflect the changes above and to clarify instructions for card management. Please review the latest version below to stay informed! 

Pcard Manual

New Trainings Available!

Click Here to Register for Expenses Training 

Click Here to Register for Pcard Training 

Expenses Office Hours 

10-11AM on Thursday, January 8 and Thursday, January 15

2-3PM on Thursday, February 26

10-11AM on Thursday, March 26

Drop in with your questions or to learn more about recent updates!

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