CONTROLLER'S OFFICE

Payroll

Time Entry for Nonexempt Staff and Students

All nonexempt employees report their time electronically through Web Time Entry (WTE) in ESTHER > Employee > Web Time Sheet (for Nonexempt Employees)*.

  • Report all hours worked on the actual date worked.
  • Round hours to the nearest quarter hour.
  • Employees must submit timesheets by 11 a.m. on the Monday following the 2-week pay period.
  • Approvers must approve timesheets by 5 p.m. on the Monday following the 2-week pay period.

*BRC, FE&P, H&D staff use the department's time-keeping system. Staff should refer to their departments for time-reporting instructions.

Reporting Time (for Nonexempt Employees)

Approving Timesheets (for Department Approvers)

Changes to Previously Reported Time

Nonexempt employees who have changes to an already submitted WTE timesheet should follow these steps:

  • Print the appropriate WTE timesheet.
  • Make the necessary adjustments.
  • Date/initial the WTE timesheet with changes (both the employee and approver).
  • Department submits the revised timesheet to payroll@rice.edu, preferably with a TIMESHEET REVISION subject.
  • All revised WTE timesheets will be paid on the next pay cycle after Payroll receives the timesheet(s).

Missed Time Reporting

Nonexempt employees who did not report time for a pay period(s) should follow these steps:

  • Complete a paper timesheet(s) and report hours for each applicable 2-week pay period.
  • Timesheet(s) will require supervisor and/or department administrator approval.
  • Department submits the paper timesheet(s) to payroll@rice.edu, preferably with a TIMESHEET subject.
  • All paper timesheets will be paid on the next pay cycle after Payroll receives the timesheet(s).

Nonexempt staff timesheet

Student timesheet

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S.Main street and Cambridge street.


In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827