Representative Name:

Will Heath

Email Address:

wheath@rice.edu

Phone Number:

713-348-2693

Steps for Purchasing Golf Carts

1. Initiate Contact

• Departments planning to purchase golf carts should contact Fleet Management Equipment Repair Supervisor Will Heath at wheath@rice.edu.
• Provide details on the intended use, justification, and any specific requirements for the golf cart.

2. Request Review

• Will Heath will review your request to ensure it meets the university's standards and requirements.
• If the request is approved, you will receive a proposal that includes a detailed quote.

3. Create Purchase Requisition

• Upon receiving the proposal, the department must create a purchase requisition in the procurement system.
• Attach the provided quote/proposal to the requisition for approval and processing.
• Follow any additional steps required by the Procurement Office to finalize the purchase.

4. Approval and Procurement

• The purchase requisition will go through the standard approval process, including review by property accounting for orders over $5K.
• Once approved, the procurement system will email the purchase order to the vendor, and the department will be notified of the expected delivery date.