Reporting Changes
Equipment
Any long-term change (longer than 30 days) in the location of a piece of equipment must be reported to the Property Accounting office. The possible situations are:
- For equipment remaining on-campus, submit an email listing the PTag #, the original location, the new location and the name of the person reporting the change to fascard@rice.edu.
- Equipment should not be removed from campus and housed in a non-Rice location (including the residence of a faculty or staff member) unless an Authorization to Remove Property or Equipment from Rice University form (PDF) has been completed prior to the equipment being moved. The form may be sent via Campus Mail to Property Accounting MS70 or scanned and emailed to fascard@rice.edu. The form must have the signature of the faculty or staff member requesting the move and the department head, or other approving authority, with responsibility for the equipment.
Any long-term change (longer than 30 days) in the condition of a piece of equipment that affects its ability to perform the function for which it was acquired must be reported to Property Accounting if this change in condition will not result in the disposal of the item. If the item will be disposed, follow the procedures regarding disposal provided later in this document. If the item will be repaired, kept for parts, or kept for some other reason, an email must be submitted to fascard@rice.edu listing the PTag #, location of the item, description of the new condition, and the name of the person reporting the change.
Property
Property should not be removed from campus and housed in a non-Rice location (including the residence of a faculty or staff member) unless an Authorization to Remove Property or Equipment from Rice University form (PDF) has been completed prior to the property being moved. The form may be sent via Campus Mail to Property Accounting MS-70 or scanned and emailed to fascard@rice.edu. The form must have the signature of the faculty or staff member requesting the move and the department head, or other approving authority, with responsibility for the property.
This form is required only when the property is expected to remain housed at the off-campus location for more than thirty (30) days.
Red ID tags should be placed on all property that will be housed off campus.