PROCURE TO PAY

How to Pay a Supplier

Note that suppliers should be instructed to send their invoice for goods or services for approved purchase orders to our AP Processors at payment@rice.edu with a corresponding PO Number, and not to individuals or departments.

Purchasing Method	Purpose	Procedures & Instructions
Purchasing Card (PCard)	Most items for less than $3,000 may be purchased with a PCard. Purchasing Cards are best used for: Supplies and Services under $3,000 One time purchases Subscriptions Orders that require immediate payment	PCard policies and procedures
Purchase Orders (PO) (Required over $3,000)	Most goods and services will be processed via a requisition, and a corresponding purchase order that will be sent to the supplier. Once the goods or services have been provided to Rice University, departments must enter a receipt in iO. Suppliers should invoices directly payment@rice.edu with the PO number.	Order using iO Blanket Purchase Orders Create a Receipt for a Purchase Order Invoice and Credit Memo Requirements
Non-Standard Disbursements	Departments may create a requisition for payment purposes for the following procurement categories: Cash Awards and Prizes Conference Registration Fees Dues and Memberships Guest Fellowships Honorarium Medical Visits Permits, Parking Permits, Licensing, Fees & Visas Research Participant Payments Royalties Sports Official Fees Student Organizations and Events Utilities Non-Employee Expense Reimbursement Charity/Donations Taxes If the requisition falls within any other procurement category, a Requisition and Purchase Order must be issued.	Create a Non-Standard Disbursement

Purchasing Method

Purpose

Procedures & Instructions

Purchasing Card (PCard)

Most items for less than $3,000 may be purchased with a PCard.

Purchasing Cards are best used for:

Supplies and Services under $3,000
One time purchases
Subscriptions
Orders that require immediate payment

PCard policies and procedures

Purchase Orders (PO)
(Required over $3,000)

Most goods and services will be processed via a requisition, and a corresponding purchase order that will be sent to the supplier. Once the goods or services have been provided to Rice University, departments must enter a receipt in iO. Suppliers should invoices directly payment@rice.edu with the PO number.

Order using iO
Blanket Purchase Orders
Create a Receipt for a Purchase Order
Invoice and Credit Memo Requirements

Non-Standard Disbursements

Departments may create a requisition for payment purposes for the following procurement categories:

Cash Awards and Prizes
Conference Registration Fees
Dues and Memberships
Guest Fellowships
Honorarium
Medical Visits
Permits, Parking Permits, Licensing, Fees & Visas
Research Participant Payments
Royalties
Sports Official Fees
Student Organizations and Events
Utilities
Non-Employee Expense Reimbursement
Charity/Donations
Taxes

If the requisition falls within any other procurement category, a Requisition and Purchase Order must be issued.

Create a Non-Standard Disbursement

Contact Us

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Bursar's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827