How to Pay a Supplier

Note that suppliers should be instructed to send their invoice for goods or services for approved purchase orders to our AP Processors at with a corresponding PO Number, and not to individuals or departments.

Purchasing Method Purpose Procedures & Instructions
Purchasing Card (PCard)

Most items for less than $3,000 may be purchased with a PCard.

Purchasing Cards are best used for:

  • Supplies and Services under $3,000
  • One time purchases
  • Subscriptions
  • Orders that require immediate payment
PCard policies and procedures
Purchase Orders (PO)
(Required over $3,000)

Most goods and services will be processed via a requisition, and a corresponding purchase order that will be sent to the supplier. Once the goods or services have been provided to Rice University, departments must enter a receipt in iO. Suppliers should invoices directly with the PO number.

Order using iO
Blanket Purchase Orders
Create a Receipt for a Purchase Order
Invoice and Credit Memo Requirements

Non-Standard Disbursements

Departments may create a requisition for payment purposes for the following procurement categories:

  • Cash Awards and Prizes
  • Conference Registration Fees
  • Dues and Memberships
  • Guest Fellowships
  • Honorarium
  • Medical Visits
  • Permits, Parking Permits, Licensing, Fees & Visas
  • Research Participant Payments
  • Royalties
  • Sports Official Fees
  • Student Organizations and Events
  • Utilities
  • Non-Employee Expense Reimbursement
  • Charity/Donations
  • Taxes

If the requisition falls within any other procurement category, a Requisition and Purchase Order must be issued.

Create a Non-Standard Disbursement

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827