Procure to Pay

Procurement & Purchasing

Procurement & Purchasing: Procurement is the strategic process of product or service sourcing, for example researching, negotiation and planning. Purchasing focuses on how products and services are acquired and ordered, such as raising purchase orders and arranging payment via purchasing card.

How to Purchase

Purchasing Card (PCard) Expenses Requisition to Purchase Order (PO)
PCard limit is $3,000. Purchase Orders are required for all orders not placed via PCard.


Expenses Instructor Led Training Video
Create an Expense Report
Create an Expense Report by Spreadsheet Upload
Expense Approvals and Rejections


Procure to Pay Instructor Led Training Video
REQUIRED: Set Up Favorite Chart of Accounts and Deliver to Location
Create a Requisition by Quantity or Dollar Amount
Create a Requisition by PunchOut
Requisition Approvals and Rejections
Requisition and Purchase Order Life Cycle

Purchasing Cards

Obtain a Purchasing Card
Update a Purchasing Card
PCard Manual

Purchase Orders

Blanket Purchase Orders
Create a Change Order on a PO
Cancel a Purchase Order

Close a Purchase Order

Special Purchasing Circumstances

Duty-Free Entry of Scientific Equipment or Apparatus
Property Accounting
Research Cost Accounting


Procurement Requesters are required to complete a receipt against ALL purchase orders (regardless of dollar amount) for goods and/or services provided to Rice University.

Receipt Required

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827