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Form Use |
Department | Forms | Form Use |
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RCA | Non-Labor Cost Transfer Request Form | Excel spreadsheet to capture costs for cost transfer in iO |
RCA | Third Party Cost Sharing Form ![]() |
Certification of fulfillment of non-subcontract third party cost sharing commitment. |
Procure to Pay | Authorization for Automatic Deposits ![]() |
Authorization for Automatic Deposits form |
Property Accounting | Authorization to Remove Equipment Form ![]() |
Used to remove any equipment from campus |
Property Accounting | Bill of Sales and Release of Liability Form ![]() |
Used when equipment is sold off campus |
Procure to Pay | BMEE Form ![]() |
BMEE Form |
General Accounting | Budget Transfer Application | Budget Transfer Application |
Cashier | Cash Count ![]() |
To record daily cash received |
Procure to Pay | Clearing Form: Non-Travel ![]() |
Clearing Form: Non-Travel |
Procure to Pay | Clearing Form: Travel/Events ![]() |
Clearing Form: Travel/Events |
RCA | Cost Transfer Justification Sample ![]() |
Samples of justifiable reasons for Cost Transfers. |
Procure to Pay | Dependent Care Spending Account Reimbursement | Process performed by WageWorks |
Cashier | Detail Code Request ![]() |
To create new detail code or to change an existing detail code. |
Property Accounting | Equipment Invoice Form ![]() |
Used when equipment is sold off campus |
General Accounting | EX Form Checklist ![]() |
Checklist to verify that all documents and procedures have been properly followed for EX form completion. |
General Accounting | Ex Form Instructions ![]() |
This form contains instructions on how to complete the Expense and Revenue Corrections Form via WebApps. |
General Accounting | Expense and Revenue Correction Form ![]() |
This form is used to move specific expense or revenue transactions from one fund/org/account/activity code to another, to add an activity code to a previously completed transaction. |
Cashier | External Upload File Template ![]() |
For submitting Charge/Credit charges from external sources to be uploaded to BANNER by the Cashiers Office. |
Procure to Pay | Faculty/Staff Purchasing Card Application ![]() |
Faculty/Staff Purchasing Card Application |
General Accounting | Interdepartmental Transfer (IDT) ![]() |
This form is used for internal sales from one Rice department to another Rice department. Use this form to charge another department for services performed by your department. |
Cashier | Inventory and Sales Control ![]() |
Used to balance inventory fund. |
Procure to Pay | Medical Spending Account Reimbursement | Process performed by WageWorks |
Procure to Pay | Mileage Voucher Form ![]() |
Mileage Voucher Form |
Cashier | Missing Receipt Affidavit ![]() |
Used for submitting reimbursements to the Cashiers Office with missing receipts. |
RCA, Property Accounting | Notice of Fabrication Request Fabrication Funds ![]() |
Used when equipment is fabricated |
General Accounting | Online EX and IDT Class ![]() |
This form is used for the Online EX and IDT class. |
Cashier | Petty Cash Fund Reconciliation ![]() |
Used to reconcile and certify funds annually or to be used when a new Petty Cash Fund Custodian is appointed. |
Cashier | Petty Cash Voucher ![]() |
Used for Petty Cash reimbrusement requests. |
Cashier | Petty/Temporary Cash Fund ![]() |
Used when requesting a new Petty Cash Fund, to increase an existing Petty Cash Fund, for Temporty Cash Fund requests, and Annual Petty Cash Fund certifications. |
Property Accounting | Property Control Registration Form - Hazardous Materials ![]() |
Used to document purchased/disposal of hazardous materials. |
Property Accounting | Property Control Registration Form Definitions - Hazardous Materials ![]() |
PCR Registration form definitions for Hazardous Materials |
Property Accounting | Property Control Registration Form Definitions ![]() |
PCR Registration form definitions |
Property Accounting | Property Control Registration Form ![]() |
Used to document equipment acquisitions (Also online) |
Procure to Pay | Purchasing Card "D" Clearing Fund Application ![]() |
Purchasing Card "D" Clearing Fund Application |
Procure to Pay | Purchasing Card Change Form ![]() |
Purchasing Card Change Form |
Cashier | Rate and Residency Code Upload File Template ![]() |
Used for submitting Rate and Residency Code changes for upload to the Cashiers Office. |
RCA | Rebudgeting Request: Research Funds ![]() |
Rebudgeting request form - Research Funds - R funds |
Procure to Pay | Relocation Reimbursement Expense Form ![]() |
Relocation Reimbursement Expense form |
Cashier | Separation of Duties ![]() |
To be used for sales and service collections, cashiering, and general cash receipting activities. |
Procure to Pay | Signature Authority Form ![]() |
Signature Authority Form |
Procure to Pay | Student Purchasing Card Application ![]() |
Student Purchasing Card Application |
Cashier | Student Tuition/Fee Waiver Request ![]() |
For the purpose of applying tuition and/or required fee waivers based on academic program assessment rules or special program waivers not applied by the Office of Financial Aid. |
RCA | Subaward Closeout and Certification ![]() |
Certification by subawardee to attest that all financial obligations have been fulfilled and to disclose equipment and inventions. |
Procure to Pay | Texas Sale Use Tax Exemption Certificate_Signed ![]() |
Texas Sales and Use Tax Exemption Certification form |
Property Accounting | Transfer of Equipment for Incoming PI Form ![]() |
To be completed when PI rings equipment to Rice |
Property Accounting | Transfer of Title for Existing Professors Form ![]() |
To be complete when PI takes equipment from Rice |
Property Accounting | Useful Lives Spreadsheet ![]() |
Defines asset types and useful lives |
Procure to Pay | W-8BEN for Foreign Companies ![]() |
Blank W-8BEN form for companies |
Procure to Pay | W-8BEN for Foreign Individuals ![]() |
Blank W-8BEN form for individuals |
Procure to Pay | W-9 tax form for Rice University ![]() |
Completed W-9 for Rice University |
Procure to Pay | W-9 tax form - U.S Vendors ![]() |
Blank W-9 for US Vendors |
Procure to Pay | Rice Sole Source Application ![]() |
Rice Sole Source Application |
Procure to Pay | Supplier Bid Competition Form ![]() |
Supplier Bid Competition Form |
Procure to Pay | Rice University Standard Short Form Contract ![]() |
Rice University Standard Short Form Contract |
Procure to Pay | Standard Conditions to Rice University Purchase Order ![]() |
Standard Conditions to Rice University Purchase Order |
Procure to Pay | Professional Services Agreement ![]() |
Professional Services Agreement |
Procure to Pay | ISF Form ![]() |
ISF Form |
Procure to Pay | Research Equipment Procurement Form ![]() |
Research Equipment Procurement Form |
RCA | Pending Amendment Form | Pending Amendment Form |