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| Department | |
| Forms | |
| Form Use |
| Department | Forms | Form Use |
|---|---|---|
| RCA | Non-Labor Cost Transfer Request Form | Excel spreadsheet to capture costs for cost transfer in iO |
| RCA | Third Party Cost Sharing Form  |
Certification of fulfillment of non-subcontract third party cost sharing commitment. |
| Procure to Pay | Authorization for Automatic Deposits |
Authorization for Automatic Deposits form |
| Property Accounting | Authorization to Remove Equipment Form |
Used to remove any equipment from campus |
| Property Accounting | Bill of Sales and Release of Liability Form |
Used when equipment is sold off campus |
| Procure to Pay | BMEE Form |
BMEE Form |
| General Accounting | Budget Transfer Application | Budget Transfer Application |
| Cashier | Cash Count |
To record daily cash received |
| Procure to Pay | Clearing Form: Non-Travel |
Clearing Form: Non-Travel |
| Procure to Pay | Clearing Form: Travel/Events |
Clearing Form: Travel/Events |
| RCA | Cost Transfer Justification Sample |
Samples of justifiable reasons for Cost Transfers. |
| Procure to Pay | Dependent Care Spending Account Reimbursement | Process performed by WageWorks |
| Cashier | Detail Code Request |
To create new detail code or to change an existing detail code. |
| Property Accounting | Equipment Invoice Form |
Used when equipment is sold off campus |
| General Accounting | EX Form Checklist |
Checklist to verify that all documents and procedures have been properly followed for EX form completion. |
| General Accounting | Ex Form Instructions |
This form contains instructions on how to complete the Expense and Revenue Corrections Form via WebApps. |
| General Accounting | Expense and Revenue Correction Form |
This form is used to move specific expense or revenue transactions from one fund/org/account/activity code to another, to add an activity code to a previously completed transaction. |
| Cashier | External Upload File Template  |
For submitting Charge/Credit charges from external sources to be uploaded to BANNER by the Cashiers Office. |
| Procure to Pay | Faculty/Staff Purchasing Card Application |
Faculty/Staff Purchasing Card Application |
| General Accounting | Interdepartmental Transfer (IDT) |
This form is used for internal sales from one Rice department to another Rice department. Use this form to charge another department for services performed by your department. |
| Cashier | Inventory and Sales Control |
Used to balance inventory fund. |
| Procure to Pay | Medical Spending Account Reimbursement | Process performed by WageWorks |
| Procure to Pay | Mileage Voucher Form |
Mileage Voucher Form |
| Cashier | Missing Receipt Affidavit |
Used for submitting reimbursements to the Cashiers Office with missing receipts. |
| RCA, Property Accounting | Notice of Fabrication Request Fabrication Funds |
Used when equipment is fabricated |
| General Accounting | Online EX and IDT Class |
This form is used for the Online EX and IDT class. |
| Cashier | Petty Cash Fund Reconciliation |
Used to reconcile and certify funds annually or to be used when a new Petty Cash Fund Custodian is appointed. |
| Cashier | Petty Cash Voucher |
Used for Petty Cash reimbursement requests. |
| Cashier | Petty/Temporary Cash Fund |
Used when requesting a new Petty Cash Fund, to increase an existing Petty Cash Fund, for Temporty Cash Fund requests, and Annual Petty Cash Fund certifications. |
| Property Accounting | Property Control Registration Form - Hazardous Materials |
Used to document purchased/disposal of hazardous materials. |
| Property Accounting | Property Control Registration Form Definitions - Hazardous Materials |
PCR Registration form definitions for Hazardous Materials |
| Property Accounting | Property Control Registration Form Definitions |
PCR Registration form definitions |
| Property Accounting | Property Control Registration Form |
Used to document equipment acquisitions (Also online) |
| Procure to Pay | Purchasing Card "D" Clearing Fund Application |
Purchasing Card "D" Clearing Fund Application |
| Procure to Pay | Purchasing Card Change Form |
Purchasing Card Change Form |
| Cashier | Rate and Residency Code Upload File Template |
Used for submitting Rate and Residency Code changes for upload to the Cashiers Office. |
| RCA | Rebudgeting Request: Research Funds |
Rebudgeting request form - Research Funds - R funds |
| Procure to Pay | Relocation Reimbursement Expense Form |
Relocation Reimbursement Expense form |
| Cashier | Separation of Duties |
To be used for sales and service collections, cashiering, and general cash receipting activities. |
| Procure to Pay | Signature Authority Form |
Signature Authority Form |
| Procure to Pay | Student Purchasing Card Application |
Student Purchasing Card Application |
| Cashier | Student Tuition/Fee Waiver Request |
For the purpose of applying tuition and/or required fee waivers based on academic program assessment rules or special program waivers not applied by the Office of Financial Aid. |
| RCA | Subaward Closeout and Certification |
Certification by subawardee to attest that all financial obligations have been fulfilled and to disclose equipment and inventions. |
| Procure to Pay | Texas Sale Use Tax Exemption Certificate_Signed |
Texas Sales and Use Tax Exemption Certification form |
| Property Accounting | Transfer of Equipment for Incoming PI Form |
To be completed when PI rings equipment to Rice |
| Property Accounting | Transfer of Title for Existing Professors Form |
To be complete when PI takes equipment from Rice |
| Property Accounting | Useful Lives Spreadsheet |
Defines asset types and useful lives |
| Procure to Pay | W-8BEN for Foreign Companies |
Blank W-8BEN form for companies |
| Procure to Pay | W-8BEN for Foreign Individuals |
Blank W-8BEN form for individuals |
| Procure to Pay | W-9 tax form for Rice University |
Completed W-9 for Rice University |
| Procure to Pay | W-9 tax form - U.S Vendors |
Blank W-9 for US Vendors |
| Procure to Pay | Rice Sole Source Application |
Rice Sole Source Application |
| Procure to Pay | Supplier Bid Competition Form |
Supplier Bid Competition Form |
| Procure to Pay | Rice University Standard Short Form Contract |
Rice University Standard Short Form Contract |
| Procure to Pay | Standard Conditions to Rice University Purchase Order |
Standard Conditions to Rice University Purchase Order |
| Procure to Pay | Professional Services Agreement |
Professional Services Agreement |
| Procure to Pay | ISF Form |
ISF Form |
| Procure to Pay | Research Equipment Procurement Form |
Research Equipment Procurement Form |
| RCA | Pending Amendment Form | Pending Amendment Form |