Payment Processing: A series of steps required to authenticate and approve invoices, credit memos, and non-standard disbursement requests for payment.
Payment Matrices
How to Pay an Individual
How to Pay a Supplier
Human Subjects Matrix
Rice Payment Reference Guide
Guidelines for Paying Scholarships, Fellowships, Grants, Prizes and Awards
Document Routing Information
Receipts
Create a Receipt for Goods/Services
Return or Correct Receipt
Invoices
Submit an Invoice
Supplier Invoice Requirements
Invoice Template
File Uploads for Multiple Individual Payments
Accounts Payable: File Uploads for Multiple Individual Payments
- You must have a minimum of 20 individual payments in order to qualify to use the upload process.
- All other requests should be made via the Non-Standard Disbursement process.
- Please Note: The supplier must exist in iO before proceeding with a file upload.
- If you need to register a new supplier, please enter a service request ticket.
Payment Processing FAQ
- I received an email stating a Receipt is Required, what do I do?
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See instructions on how to complete a receipt here.
- How can I tell if an invoice has been paid?
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The quickest and easiest way is to view the Requisition Life Cycle.
For further assistance, email payment@rice.edu and please have your purchase order number ready.
- Where do I submit my invoice?
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All invoices must be sent electronically to payment@rice.edu. Please note the Supplier Invoice Requirements.
- Where do I submit my credit memo?
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All credit memos must be sent electronically to payment@rice.edu. Please note the Supplier Credit Memo Requirements.
- How do I process "Non-Rice Individual/Visitor" reimbursements?
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Reimbursements for non-rice individuals or visitors should be processed as a Non-Standard Disbursement.
- How is the conversion rate determined when paying in foreign currency?
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The rate is calculated at the time the Treasurer's Office purchases the currency. This is also a two day process for sending foreign currency by wire transfer. The Treasury Office purchases the foreign currency first and then the wire is sent the next day. The Treasurer's Office will confirm the USD amount after the wire has been sent.
Send an invoice to payment@rice.edu.
Questions regarding payment timing and processing should be directed to paymentinquiries@rice.edu.