Occasionally, a check that has been issued and mailed needs to be cancelled. A "cancel payment" is an action taken to void the check with Rice's bank. When this occurs, Rice is charged a transaction fee per cancelled check. Once this has been requested with the bank, the check will not be honored by Rice's bank.
NOTE: Our procedure is to wait 40 days from the check date to cancel a domestic check, and 60 days to cancel a check sent to a foreign address. This allows USPS time to forward and/or return mail.
To request a "cancel payment" action on a check, email Disbursements at firstname.lastname@example.org , with the following information:
- the check number
- the payee's name
- the amount of the check
- the reason for requesting a "cancel payment"
- if re-issuing, the address where the re-issued check should be sent
Any time a "cancel payment" is requested, the check must be voided within Rice's financial system (Banner). We will automatically void any check for which a "cancel payment" has been issued.