Taxes
Employment Taxes
Addresses entered in iO have tax withholding implications. It is important that employees keep their address and tax information accurate to ensure the correct taxes are withheld. Employees are responsible for reviewing and maintaining their address and tax withholding information.
Please review the following tips:
- Confirm your U.S. Home Address is current and accurate.
- If you live outside the U.S., enter an International Home Address and ensure your Home Address remains a U.S. address.
- If you work remotely and your work location differs from your home address, add a Resident Tax Address for your work location. This address is used for tax purposes and overrides your Home Address.
- Review your Tax Jurisdictions to verify that both your home and work locations are correct.
Resources and guidance:
- Hover over the smart tips (?) in iO within Contact Info, Tax Withholding, and Tax Jurisdictions for additional guidance.
- Use the Oracle Guided Learning (OGL) widget in iO to view the video on updating federal and/or state tax withholding.
- Refer to Form W-4 instructions on the IRS website for help completing federal withholding.
- Additional information regarding federal income tax, Social Security, and Medicare, and applicable state and local taxes is available on the Controller’s Office Tax Department website.
- Foreign nationals can refer to Foreign National Tax for additional information.
Payments, Tax Withholding, and Reporting
Refer to the Rice Payment Reference Guide for tax withholding and reporting requirements on all types of income reported through payroll.
Tax Forms
Your employment income is reported on a Form W-2, which is provided in January each year to report the previous year's income (unless you are a foreign national who is eligible for and claimed a tax treaty benefit and your income did not exceed the treaty limit).