Payroll Calendar

Payroll Calendar

There are two pay cycles at Rice. 

• Bi-Weekly (BW) : Non-exempt (hourly) staff and students are paid every two weeks.
• Semi-monthly (SM): Faculty and exempt (salaried) staff are paid twice a month.

Bi-Weekly (BW) Non-exempt Staff and Student Payroll Dates

2026  Bi-Weekly (BW) Non-exempt Staff and Student Payroll Dates

 

Pay Cycle	Pay Period of Month	Begin Date	End Date	Department to HR Deadline	Time Cards due	Pay Deposit Date	Fiscal Year
BW 1	1	12/14/25	12/27/25	12/14/25	12/29/25	01/02/26	2026
BW 2	2	12/28/25	01/10/26	12/28/25	01/12/26	01/16/26	2026
BW 3	3	01/11/26	01/24/26	01/11/26	01/26/26	01/30/26	2026
BW 4	1	01/25/26	02/07/26	01/25/26	02/09/26	02/13/26	2026
BW 5	2	02/08/26	02/21/26	02/08/26	02/23/26	02/27/26	2026
BW 6	1	02/22/26	03/07/26	02/22/26	03/09/26	03/13/26	2026
BW 7	2	03/08/26	03/21/26	03/08/26	03/23/26	03/27/26	2026
BW 8	1	03/22/26	04/04/26	03/22/26	04/06/26	04/10/26	2026
BW 9	2	04/05/26	04/18/26	04/05/26	04/20/26	04/24/26	2026
BW 10	1	04/19/26	05/02/26	04/19/26	05/04/26	05/08/26	2026
BW 11	2	05/03/26	05/16/26	05/03/26	05/18/26	05/22/26	2026
BW 12	1	05/17/26	05/30/26	05/17/26	06/01/26	06/05/26	2026
BW 13	2	05/31/26	06/13/26	05/31/26	06/15/26	06/18/26	2026
BW 14	1	06/14/26	06/27/26	06/14/26	06/29/26	07/02/26	2026
BW 15	2	06/28/26	07/11/26	06/28/26	07/13/26	07/17/26	2027
BW 16	3	07/12/26	07/25/26	07/12/26	07/27/26	07/31/26	2027
BW 17	1	07/26/26	08/08/26	07/26/26	08/10/26	08/14/26	2027
BW 18	2	08/09/26	08/22/26	08/09/26	08/24/26	08/28/26	2027
BW 19	1	08/23/26	09/05/26	08/23/26	09/07/26	09/11/26	2027
BW 20	2	09/06/26	09/19/26	09/06/26	09/21/26	09/25/26	2027
BW 21	1	09/20/26	10/03/26	09/20/26	10/05/26	10/09/26	2027
BW 22	2	10/04/26	10/17/26	10/04/26	10/19/26	10/23/26	2027
BW 23	1	10/18/26	10/31/26	10/18/26	11/02/26	11/06/26	2027
BW 24	2	11/01/26	11/14/26	11/01/26	11/16/26	11/20/26	2027
BW 25	1	11/15/26	11/28/26	11/15/26	11/20/26	12/04/26	2027
BW 26	2	11/29/26	12/12/26	11/29/26	12/14/26	12/18/26	2027

2027  Bi-Weekly (BW) Non-exempt Staff and Student Payroll Dates

 

Pay Cycle	Pay Period of Month	Begin Date	End Date	Department to HR Deadline	tIME CARDS DUE	Pay Deposit Date	Fiscal Year
BW 1	1	12/13/26	12/26/26	12/13/26	12/28/26	12/31/26	2027
BW 2	2	12/27/26	01/09/27	12/27/26	01/11/27	01/15/27	2027
BW 3	3	01/10/27	01/23/27	01/10/27	01/25/27	01/29/27	2027
BW 4	1	01/24/27	02/06/27	01/24/27	02/08/27	02/12/27	2027
BW 5	2	02/07/27	02/20/27	02/07/27	02/22/27	02/26/27	2027
BW 6	1	02/21/27	03/06/27	02/21/27	03/08/27	03/12/27	2027
BW 7	2	03/07/27	03/20/27	03/07/27	03/22/27	03/26/27	2027
BW 8	1	03/21/27	04/03/27	03/21/27	04/05/27	04/09/27	2027
BW 9	2	04/04/27	04/17/27	04/04/27	04/19/27	04/23/27	2027
BW 10	1	04/18/27	05/01/27	04/18/27	05/03/27	05/07/27	2027
BW 11	2	05/02/27	05/15/27	05/02/27	05/17/27	05/21/27	2027
BW 12	1	05/16/27	05/29/27	05/16/27	05/31/27	06/04/27	2027
BW 13	2	05/30/27	06/12/27	05/30/27	06/14/27	06/17/27	2027
BW 14	1	06/13/27	06/26/27	06/13/27	06/28/27	07/02/27	2027
BW 15	2	06/27/27	07/10/27	06/27/27	07/12/27	07/16/27	2028
BW 16	3	07/11/27	07/24/27	07/11/27	07/26/27	07/30/27	2028
BW 17	1	07/25/27	08/07/27	07/25/27	08/09/27	08/13/27	2028
BW 18	2	08/08/27	08/21/27	08/08/27	08/23/27	08/27/27	2028
BW 19	1	08/22/27	09/04/27	08/22/27	09/06/27	09/10/27	2028
BW 20	2	09/05/27	09/18/27	09/05/27	09/20/27	09/24/27	2028
BW 21	1	09/19/27	10/02/27	09/19/27	10/04/27	10/08/27	2028
BW 22	2	10/03/27	10/16/27	10/03/27	10/18/27	10/22/27	2028
BW 23	1	10/17/27	10/30/27	10/17/27	11/01/27	11/05/27	2028
BW 24	2	10/31/27	11/13/27	10/31/27	11/15/27	11/19/27	2028
BW 25	1	11/14/27	11/27/27	11/14/27	11/29/27	12/03/27	2028
BW 26	2	11/28/27	12/11/27	11/28/27	12/13/27	12/17/27	2028
BW 27	3	12/12/2027	12/25/2027	12/12/2027	12/27/27	12/29/2027	2028

Download 2026 Bi-Weekly Non-exempt Payroll Schedule

Download 2027 Bi-Weekly Non-exempt Payroll Schedule

Semi-Monthly (SM) Faculty and Exempt Staff Payroll Dates

2026 Semi-Monthly (SM) Faculty and Exempt Staff Dates

Pay Cycle	Month	Begin Date	End Date	DEPARTMENT TO HR DEADLINE	Pay Deposit Date	Fiscal Year
SM 1	January	01/01/26	01/15/26	01/01/26	01/15/26	2026
SM 2	January	01/16/26	01/31/26	01/16/26	01/30/26	2026
SM 3	February	02/01/26	02/15/26	02/01/26	02/13/26	2026
SM 4	February	02/16/26	02/28/26	02/16/26	02/27/26	2026
SM 5	March	03/01/26	03/15/26	03/01/26	03/13/26	2026
SM 6	March	03/16/26	03/31/26	03/16/26	03/31/26	2026
SM 7	April	04/01/26	04/15/26	04/01/26	04/15/26	2026
SM 8	April	04/16/26	04/30/26	04/16/26	04/30/26	2026
SM 9	May	05/01/26	05/15/26	05/01/26	05/15/26	2026
SM 10	May	05/16/26	05/31/26	05/16/26	05/29/26	2026
SM 11	June	06/01/26	06/15/26	06/01/26	06/15/26	2026
SM 12	June	06/16/26	06/30/26	06/16/26	06/30/26	2026
SM 13	July	07/01/26	07/15/256	07/01/26	07/15/26	2027
SM 14	July	07/16/26	07/31/26	07/16/26	07/31/26	2027
SM 15	August	08/01/26	08/15/26	08/01/26	08/14/26	2027
SM 16	August	08/16/26	08/31/26	08/16/26	08/31/26	2027
SM 17	September	09/01/26	09/15/26	09/01/26	09/15/26	2027
SM 18	September	09/16/26	09/30/26	09/16/26	09/30/26	2027
SM 19	October	10/01/26	10/15/26	10/01/26	10/15/26	2027
SM 20	October	10/16/26	10/31/26	10/16/26	10/30/26	2027
SM 21	November	11/01/26	11/15/26	11/01/26	11/13/26	2027
SM 22	November	11/16/26	11/30/26	11/16/26	11/30/26	2027
SM 23	December	12/01/26	12/15/26	12/01/26	12/15/26	2027
SM 24	December	12/16/26	12/31/26	12/16/26	12/31/26	2027

2027 Semi-Monthly (SM) Faculty and Exempt Staff Dates

Pay Cycle	Month	Begin Date	End Date	DEPARTMENT TO HR DEADLINE	Pay Deposit Date	Fiscal Year
SM 1	January	01/01/27	01/15/27	01/01/27	01/15/27	2027
SM 2	January	01/16/27	01/31/27	01/16/27	01/29/27	2027
SM 3	February	02/01/27	02/15/27	02/01/27	02/15/27	2027
SM 4	February	02/16/27	02/28/27	02/16/27	02/26/27	2027
SM 5	March	03/01/27	03/15/27	03/01/27	03/15/27	2027
SM 6	March	03/16/27	03/31/27	03/16/27	03/31/27	2027
SM 7	April	04/01/27	04/15/27	04/01/27	04/15/27	2027
SM 8	April	04/16/27	04/30/27	04/16/27	04/30/27	2027
SM 9	May	05/01/27	05/15/27	05/01/27	05/14/27	2027
SM 10	May	05/16/27	05/31/27	05/16/27	05/31/27	2027
SM 11	June	06/01/27	06/15/27	06/01/27	06/15/27	2027
SM 12	June	06/16/27	06/30/27	06/16/27	06/30/27	2027
SM 13	July	07/01/27	07/15/27	07/01/27	07/15/27	2028
SM 14	July	07/16/27	07/31/27	07/16/27	07/30/27	2028
SM 15	August	08/01/27	08/15/27	08/01/27	08/13/27	2028
SM 16	August	08/16/27	08/31/27	08/16/27	08/31/27	2028
SM 17	September	09/01/27	09/15/27	09/01/27	09/15/27	2028
SM 18	September	09/16/27	09/30/27	09/16/27	09/30/27	2028
SM 19	October	10/01/27	10/15/27	10/01/27	10/15/27	2028
SM 20	October	10/16/27	10/31/27	10/16/27	10/29/27	2028
SM 21	November	11/01/27	11/15/27	11/01/27	11/15/27	2028
SM 22	November	11/16/27	11/30/27	11/16/27	11/30/27	2028
SM 23	December	12/01/27	12/15/27	12/01/27	12/15/27	2028
SM 24	December	12/16/27	12/31/27	12/16/27	12/31/27	2028

Download 2026 Semi-Monthly Exempt Payroll Schedule

Download 2027 Semi-Monthly Exempt Payroll Schedule