Prospective Supplier - Company


The following forms need to be uploaded in the first step in the registration (Company Details) under attachments.

Document Required? Form Type Description Need Help?




Required Tax form that is used to confirm a person's name, address, and taxpayer identification number (TIN)

W-9 is for US Companies.

W-8 BEN-E is required for Non-US Companies.

W-9 IRS Website

W-8 BEN-E IRS Website

ACH Sign Up Document


Wire Instructions Document

Optional but recommended

If you do not sign up for ACH or Wire Transfer, a physical check will be mailed to the address you provided in the supplier registration.

Banking Details

ACH - Electronic Payment Sign Up via Direct Deposit for US Banks

Wire Transfer - Electronic Payment for Non-US Banks

Email for further assistance.

The standard payment terms for all suppliers is Net 30. By registering as a Rice University supplier and accepting a purchase order, you accept Rice University's Standard Terms and Conditions.

Supplier Registration Instructions:

Company Details
Business Classifications
Bank Accounts
Products and Services

Step 1 – Company Details

  • Company Name: Please enter your full legal business name
  • Tax Organization Type: Select the type which best matches that on your W-9/W-8BEN-E Form
  • Supplier Type: Select the type of supplier that is most applicable
  • Corporate Web Site: This field is optional
  • Attachments: Attach the appropriate W-9 or W-8BEN Form, and ACH or Wire Banking Information Form
  • DUNS Number: Enter your DUNS Number if applicable
  • Tax Country: Enter “United States” if you have US EIN or SSN, otherwise enter your primary tax country
  • Taxpayer ID: Enter your EIN or SSN, or enter 000000000 if you do not have one.
  • Tax Registration Number: This field is optional
  • Note to Approver: Enter the unique code received in your supplier registration email

Company Details

Company Details

Step 2 – Contacts

  • This will auto-populate from the information you entered on the first tab
  • Click the plus button next to the word “create” to add additional contacts


Step 3 – Addresses

  • Click the plus button next to the word create
  • Enter the zip code first and this will auto-populate the city, county, and state
  • Address Purpose: If you have multiple addresses, please specific address purpose and enter a separate address for each.
  • Ordering: Please specify PO distribution email address
  • Remit To: Please specify remittance advice email address

Address (Order)

Address Remit To

Step 4 – Business Classifications

  • Click the plus button to add any business classifications (HUB, Minority-Owned, Veteran-Owned, Women-Owned, Small Business), or select “none of the classifications are applicable”Business Classifications

Step 5 – Bank Accounts

  • If you would like to be paid electronically by ACH (recommended), please enter your bank information. Otherwise payment will default to check.
  • Click the plus button next to the word create
  • Enter the country as United States (please note, we cannot set up foreign banks, including Canada. For foreign accounts, please attach your Wire Information Form on Step 1 of the registration)
  • Bank: Select your bank name from the drop-down list (sometimes there are multiple options for the same bank)
  • Branch: Select your bank routing number for Paper/Electronic payments (if you cannot find the correct one in the drop-down list, try selecting a different variation of your bank name from above, or leave the branch field blank and put the correct routing number in the "notes to approver" section)
  • Account Number: Enter your bank account number

Bank Accounts

Step 6 – Products and Services

  • This step is optional

Step 7 – Review

  • Important: You must hit Register for us to receive your application.
  • If you hit save for later, Oracle will send you an email where you can click the link to access your saved information


If you have any questions, please contact Thank you!

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827