Why does Rice want me to register as a supplier?
While we understand this may be a new process to you, any non-employee who is paid by Rice for any reason (e.g., services, awards, honorarium, reimbursement, etc.) is treated as a supplier so that we may properly record payments and maintain compliance with regulations governing payments to non-employees. It is because of this that we require the below documentation (W-9 or W-8BEN form). While not required, “ACH” is the most efficient and quickest way to issue payments and Rice does encourage signing up for it as you work through the registration process.
Forms:
The following forms need to be uploaded in the first step of the registration (Company Details) under attachments.
| Document | Required? | Form Type | Description | Need Help? |
|---|---|---|---|---|
|
or |
Required | Tax form that is used to confirm a person's name, address, and taxpayer identification number (TIN) |
W-9 is for US citizens, permanent residents, and resident aliens. W-8 BEN is required for Non-US Individuals. |
|
|
or |
Optional but recommended. If you do not sign up for ACH or Wire Transfer, a physical check will be mailed to the address you provided in the supplier registration. |
Banking Details |
ACH - Electronic Payment Sign Up via Direct Deposit for US Banks Wire Transfer - Electronic Payment for Non-US Banks |
Email suppliers@rice.edu for further assistance. |
If you have any questions, please contact suppliers@rice.edu. Thank you!