Supplier Profile Set Up - Student

Why does Rice want me to register as a supplier?

While we understand this may be a new process to you, any non-employee who is paid by Rice for any reason (e.g., services, awards, honorarium, reimbursement, etc.) is treated as a supplier so that we may properly record payments and maintain compliance with regulations governing payments to non-employees. It is because of this that we require the below documentation (W-9 or W-8BEN form). While not required, “ACH” is the most efficient and quickest way to issue payments and Rice does encourage signing up for it as you work through the registration process.


The following forms need to be uploaded in the first step of the registration (Company Details) under attachments.

Document Required? Form Type Description Need Help?




Required Tax form that is used to confirm a person's name, address, and taxpayer identification number (TIN)

W-9 is for US citizens, permanent residents, and resident aliens.

W-8 BEN is required for Non-US Individuals.

W-9 IRS Website

W-8 BEN IRS Website

ACH Sign Up Document


Wire Instructions Document

Optional but recommended.

If you do not sign up for ACH or Wire Transfer, a physical check will be mailed to the address you provided in the supplier registration.

Banking Details

ACH - Electronic Payment Sign Up via Direct Deposit for US Banks

Wire Transfer - Electronic Payment for Non-US Banks

Email for further assistance.

Supplier Registration Instructions:

Company Details
Business Classifications
Bank Accounts
Products and Services

Step 1 – Company Details

  • Company Name: Please enter your full legal name
  • Tax Organization Type: Individual or Foreign Individual
  • Supplier Type: Select “Student”
  • Attachments: Attach the appropriate W-9 or W-8BEN form, and ACH or Wire banking information form
  • DUNS Number: Leave this field blank
  • Tax Country: Enter “United States” if you have US SSN or ITIN, otherwise enter your primary tax country
  • Taxpayer ID: Enter your SSN or ITIN, or enter 000000000 if you do not have one
  • Tax Registration Number: Leave this field blank
  • Note to Approver: Enter the unique code received in your supplier registration email

Company Details'

Company Details

Step 2 – Contacts

  • This will auto-populate from the information you entered on the first tab

Step 3 – Addresses

  • Click the plus button next to the word create
  • Address Name should be the same as Address Line 1
  • Enter the zip code first and this will auto-populate the city, county, and state
  • Address purpose: Check the boxes for both Ordering and Remit To
  • Enter your phone number and email address


Step 4 – Business Classifications

  • Check the box for “none of the classifications are applicable”

Business Classifications

Step 5 – Bank Accounts

  • If you would like to be paid electronically by ACH (recommended), please enter your bank information. Otherwise payment will default to check.
  • Click the plus button next to the word create
  • Enter the country as United States (please note, we cannot set up foreign banks, including Canada. For foreign accounts, please attach your Wire Information Form on Step 1 of the registration)
  • Bank: Select your bank name from the drop-down list (sometimes there are multiple options for the same bank)
  • Branch: Select your bank routing number for Paper/Electronic payments (if you cannot find the correct one in the drop-down list, try selecting a different variation of your bank name from above, or leave the branch field blank and put the correct routing number in the "notes to approver" section)
  • Account Number: Enter your bank account number

Bank Accounts

Step 6 – Products and Services

  • Leave this step blank

Step 7 – Review

  • Important: You must hit Register for us to receive your application.
  • If you hit save for later, Oracle will send you an email where you can click the link to access your saved information


If you have any questions, please contact Thank you!

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827