Payment Processing

Payment Processing: A series of steps required to authenticate and approve invoices, credit memos, and non-standard disbursement requests for payment.

Policies & Procedures

File Uploads for Multiple Individual Payments

Accounts Payable: File Uploads for Multiple Individual Payments

  • You must have a minimum of 20 individual payments in order to qualify to use the upload process.
  • All other requests should be made via the Non-Standard Disbursement process.
  • Please Note: The supplier must exist in iO before proceeding with a file upload.
  • If you need to register a new supplier, please enter a service request ticket.

Graduate Student Fellow Payments

Graduate Student Fellows Payment Overview
Information & Guidelines for Graduate Student Fellowship Payments
Tax Status Information for Graduate Student Fellowships
Graduate Student Fellowship Payment Setup Template
Graduate Student Fellowship Assignment Guide
Quick Actions Job Aid - Updated

Payment Matrices

How to Pay an Individual
How to Pay a Supplier
Human Subjects Matrix
Rice Payment Reference Guide
Guidelines for Paying Scholarships, Fellowships, Grants, Prizes and Awards
Document Routing Information


Procurement Requesters are required to complete a receipt against ALL purchase orders (regardless of dollar amount) for goods and/or services provided to Rice University.

Receipt Required


Submit an Invoice
Supplier Invoice Requirements

Non-Standard Disbursements

This method of payment is ONLY to be used for the following Procurement Categories:

  • Cash Awards and Prizes
  • Conference Registration Fees
  • Dues and Memberships
  • Guest Fellowships
  • Honorarium
  • Medical Visits
  • Permits, Parking Permits, Licensing, Fees & Visas
  • Research Participant Payments
  • Royalties
  • Sports Official Fees
  • Student Organizations and Events
  • Utilities
  • Non-Employee Expense Reimbursement
  • Charity/Donations
  • Taxes

Click here for instructions on how to complete a non-standard disbursement.

The Controller's Office is located in the Cambridge Office Building, also known as COB, at the intersection of S. Main street and Cambridge street.

In this building you will find the the following Departments:

The Cashier's Office is a division of the Controllers Office, however, it is located in the Allen Center, directly behind the Cambridge Office building.

Our Location:

Cambridge Office Building
6100 Main Street MS 70
Houston, Texas 77005-1827