Prospective Suppliers

GUIDELINES FOR CAMPUS:

How do Rice departments request a supplier be added to iO? 

Departments should submit a HR/Finance Service Request to the “Supplier Registration/Activation” category to initiate a supplier adoption. You will be required to include the following information:

• Supplier Contact Name
• Supplier Contact E-mail
• Supplier Contact Phone #
• Supplier Company Name
• Brief Description of Goods/Services (i.e. software, type of service, etc.)
• Estimated Annual Spend

Once our Supplier Team receives the request, we will reach out to the prospective supplier to continue the registration process.
 

*Please note that the HR/Finance Help Desk is only open to Rice University users.*

Why do Rice students need to register as a supplier?
Any non-employee who is paid by Rice for any reason is treated as a supplier so that we may properly record payments and maintain compliance with regulations governing payments to non-employees. If you are a student who has provided services, has earned awards or honorariums, or deserves reimbursement, you will need to register as a supplier to be paid by Rice. To register, please review the instructions below for prospective suppliers.

FOR PROSPECTIVE SUPPLIERS:
You should have received a link to our Registration Portal from suppliers@rice.edu. Please use the following job aid to submit your registration. By registering as a Rice University supplier and accepting a purchase order, you accept Rice University's Standard Terms and Conditions.
Supplier Registration Resource Guide

Note that within this registration, appropriate tax documentation is required and is used to confirm a supplier's name, address, and taxpayer identification number (TIN). Please review the table below to decide which tax document you should provide. If you have any questions, please contact suppliers@rice.edu.

If you intend to be paid via foreign bank account, please complete and submit this Wire Request form within the Company Details section of the supplier registration.