Travel Expenses

Travel reimbursements are submitted via an expense report in IO for all Rice paid Faculty/Staff. Travelers are expected to follow Rice’s Travel, Business Meeting, and Entertainment Policy and Procedures. These procedures apply to reimbursements from all University funding sources and apply to all faculty, staff, students, guests and prospective employees (“individuals”) who spend university resources or expect to be reimbursed by the University.

Preferred Suppliers for Travel:
Travel Agent: Christopherson Business Travel
Car Rental: Avis/Budget Rent a Car or Enterprise-National
Hotels near Rice University:

• The Westin Houston Medical Center
• Hilton Houston Plaza/Medical Center
• Intercontinental Houston
• Marriott Houston Medical Center

Click here to enroll in Faculty/Staff Self Guided Training

How to Itemize an Expense Item

How to Prepare a Per Diem Expense

How to Prepare an Expense Report for Mileage

Rice’s Travel, Business Meeting and Entertainment Policy 806

Rice’s Travel, Business Meeting, and Entertainment Procedures

Additional job aids can be found at: https://imagineone.rice.edu/training-catalog

Per Diem Discretionary Spreadsheet

What is the mileage reimbursement rate?

Click here for the Business Mileage Reimbursement Rates by year.

Is Rice Hotel Occupancy Tax Exempt in multiple states?

Click here for more information regarding Rice's Tax Exempt Status'. For additional assistance, please email tax@rice.edu.

What is the domestic per diem rate?

Please visit https://www.gsa.gov/travel/plan-book/per-diem-rates for Domestic Per Diem rates.

What is the international per diem rate?

Please visit https://aoprals.state.gov/web920/per_diem.asp for Foreign Per Diem Rates.

What the international per diem breakdown rates?

Please visit https://aoprals.state.gov/content.asp?content_id=114&menu_id=75 for Foreign Per Diem Rate Breakdowns.

For additional assistance regarding Travel, contact the Expense Team: Email Expenses@rice.edu or Submit a Help Desk ticket for category Expenses.