EXPENSES

Faculty/Staff Purchasing Cards

The PCard is the University’s preferred method for purchasing and paying for goods and services costing less than $3,000 and for travel, business meeting, and entertainment expenses. General purchases $3,000 or more cannot be purchased with the PCard and must be purchased through Procurement in iO.

Rice University paid faculty and staff responsible for making purchases on the University’s behalf are eligible for a PCard. Two types of PCards are available.

Individual PCard
 
The Individual PCard is a corporate liability card issued in an employee’s name. This is a benefit to the employee as Rice directly makes payment to the card issuer eliminating the need for an employee to use their personal card and then seek reimbursement.
 
Individual Faculty/Staff Application 
 
Department PCard
 
The Department PCard is issued under a department's name and assigned to a designated custodian responsible for its management. This custodian uses the card to make purchases on behalf of the department. Additionally, the custodian may temporarily issue the card to employees or students who need to make approved purchases. In such cases, the custodian is expected to maintain a checkout log to track usage and reconcile all card transactions.
 
Always consult with your department approver before submitting a request for a Department PCard.
 
Department PCard Application