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| Form Use |
| Department | Forms | Form Use |
|---|---|---|
| RCA | Non-Labor Cost Transfer Request Form | Excel spreadsheet to capture costs for cost transfer in iO |
| RCA | Third Party Cost Sharing Form | Certification of fulfillment of non-subcontract third party cost sharing commitment. |
| Suppliers | Authorization for Automatic Deposits | Authorization for Automatic Deposits form |
| Property Accounting | Authorization to Remove Equipment Form | Used to remove any equipment from campus |
| Property Accounting | Bill of Sales and Release of Liability Form | Used when equipment is sold off campus |
| Payables | BMEE Form | BMEE Form |
| Bursar | Cash Count | To record daily cash received |
| Payables | Clearing Form: Non-Travel | Clearing Form: Non-Travel |
| Payables | Clearing Form: Travel/Events | Clearing Form: Travel/Events |
| RCA | Cost Transfer Justification Sample | Samples of justifiable reasons for Cost Transfers. |
| Payables | Dependent Care Spending Account Reimbursement | Process performed by WageWorks |
| Bursar | Detail Code Request | To create new detail code or to change an existing detail code. |
| Property Accounting | Equipment Invoice Form | Used when equipment is sold off campus |
| Bursar | External Upload File Template | For submitting Charge/Credit charges from external sources to be uploaded to BANNER by the Cashiers Office. |
| Payables | Faculty/Staff Purchasing Card Application | Faculty/Staff Purchasing Card Application |
| Bursar | Inventory and Sales Control | Used to balance inventory fund. |
| Payables | Medical Spending Account Reimbursement | Process performed by WageWorks |
| Payables | Mileage Voucher Form | Mileage Voucher Form |
| Bursar | Missing Receipt Affidavit | Used for submitting reimbursements to the Cashiers Office with missing receipts. |
| RCA, Property Accounting | Notice of Fabrication Request Fabrication Funds | Used when equipment is fabricated |
| Bursar | Petty Cash Fund Reconciliation | Used to reconcile and certify funds annually or to be used when a new Petty Cash Fund Custodian is appointed. |
| Bursar | Petty Cash Voucher | Used for Petty Cash reimbursement requests. |
| Bursar | Petty/Temporary Cash Fund | Used when requesting a new Petty Cash Fund, to increase an existing Petty Cash Fund, for Temporary Cash Fund requests, and Annual Petty Cash Fund certifications. |
| Property Accounting | Property Control Registration Form - Hazardous Materials | Used to document purchased/disposal of hazardous materials. |
| Property Accounting | Property Control Registration Form Definitions - Hazardous Materials | PCR Registration form definitions for Hazardous Materials |
| Property Accounting | Property Control Registration Form Definitions | PCR Registration form definitions |
| Property Accounting | Property Control Registration Form | Used to document equipment acquisitions (Also online) |
| Payables | Purchasing Card "D" Clearing Fund Application | Purchasing Card "D" Clearing Fund Application |
| Payables | Purchasing Card Change Form | Purchasing Card Change Form |
| Bursar | Rate and Residency Code Upload File Template | Used for submitting Rate and Residency Code changes for upload to the Cashiers Office. |
| RCA | Rebudgeting Request: Research Funds | Rebudgeting request form - Research Funds - R funds |
| Payables | Relocation Reimbursement Expense Form | Relocation Reimbursement Expense form |
| Bursar | Separation of Duties | To be used for sales and service collections, cashiering, and general cash receipting activities. |
| Payables | Signature Authority Form | Signature Authority Form |
| Payables | Student Purchasing Card Application | Student Purchasing Card Application |
| Bursar | Student Tuition/Fee Waiver Request | For the purpose of applying tuition and/or required fee waivers based on academic program assessment rules or special program waivers not applied by the Office of Financial Aid. |
| RCA | Subaward Closeout and Certification | Certification by subawardee to attest that all financial obligations have been fulfilled and to disclose equipment and inventions. |
| Payables | Texas Sale Use Tax Exemption Certificate_Signed | Texas Sales and Use Tax Exemption Certification form |
| Property Accounting | Transfer of Equipment for Incoming PI Form | To be completed when PI rings equipment to Rice |
| Property Accounting | Transfer of Title for Existing Professors Form | To be complete when PI takes equipment from Rice |
| Property Accounting | Useful Lives Spreadsheet | Defines asset types and useful lives |
| Suppliers | W-8BEN for Foreign Companies | Blank W-8BEN form for companies |
| Suppliers | W-8BEN for Foreign Individuals | Blank W-8BEN form for individuals |
| Suppliers | W-9 tax form for Rice University | Completed W-9 for Rice University |
| Suppliers | W-9 tax form - U.S Vendors |
Blank W-9 for US Vendors |
| Procurement | Rice Sole Source Application |
Rice Sole Source Application |
| Procurement | Supplier Bid Competition Form |
Supplier Bid Competition Form |
| RCA | Participant Support Costs | Procedures for managing Participant Support Costs (PSC) under federally funded NIH and NSF grants |
| Procurement | Professional Services Agreement |
Professional Services Agreement |
| RCA | Pending Amendment Form | Pending Amendment Form |